SOUTH WINDSOR PUBLIC LIBRARY D R A F T
LIBRARY BOARD OF DIRECTORS Regular Meeting January 24, 2012
MINUTES
1. A Regular Meeting of the South Windsor Public Library Board of Directors was held in the Board Room of the Library on Tuesday, January 24, 2012. The Meeting was called to order by Chair Carol Flagg at 7:10 p.m.
PRESENT: C. Flagg, K. Chiappetta, C. Stroud, B. Asplund, M. Andrus
K-M. Sharos
ALSO PRESENT: M. J. Etter, Library Director
J. Preuss, Business Manager/Administrative Assistant
2. Friends of the South Windsor Public Library – no report
3. Public Participation – none
4. It was moved and seconded (Andrus/Stroud) to adopt the Minutes of the Regular Meeting December 13, 2011. Voted unanimously.
5. It was moved and seconded (Stroud/Chiappetta) that the Treasurer’s Reports from December 2011 be accepted and placed on file, subject to audit. Voted unanimously.
6. Director’s Reports. Mrs. Etter has attended meetings on CT’s new paid sick leave law for part-time employees, and the Family Medical Leave Act. The Hartford Public Library has hosted the CT Center for the Book, providing office space, and staffing. The staff member who served in this position has retired, and the Library is unable to provide support for this program going forward. Mrs. Etter attended a committee meeting to discuss the future of the Center.
7. Old Business -
a. Equipment – Computers – Mrs. Etter would like to replace 5 outdated public use computers in the Adult area with the computers from the Hartford Foundation Grant. The other outdated computers upstairs would be replaced with money from the State Grant funds. The Children’s department will add 5 computers from the Hartford Foundation, as planned. It was moved and seconded (Stroud/Sharos) that Director Etter be authorized to spend up to $ 10,000 from the State Grant Funds for computer upgrades. Voted unanimously. Mrs. Etter reported that we need to purchase additional hours (block of time) for computer repairs. The Board would like Mrs. Etter to explore if any local computer companies would be able to provide this service.
b. Committees –
1. Finance – Proposed Operating Budget 2012/2013 – Mrs. Etter distributed worksheets for the budget preparation. The instructions from the Town Manager were to project the salary increases at 3.5 %, and to keep the bottom line as low as we can. After discussion, the 2012/2013 budget will be submitted at $1,020,075, which is an increase of 2.42%.
c. Wish List – none
8. New Business
a. Staff – We received almost 80 applications for the vacancy in the Children’s department. We will begin to review the applications this week. We will be hosting a MLS intern from Simmons College for the Spring Semester 2012.
b. Any other business that may properly come before the Board – none
9. Communications – Mrs. Etter reported that we have received a thank you note from the Visiting Nurses Association for our donation.
10. Executive Session to discuss matters which by law are deemed confidential – none
11. Library Board Chairman’s Comment – no comments.
12. Adjournment - Meeting adjourned 8:30 p.m. (Chiappetta).
Respectfully Submitted,
Jean M. Preuss
Business Manager/Administrative Assistant